Setting up a weekly tiffin roster for your office sounds like paperwork. It isn't. Done right, it's a 15-minute WhatsApp conversation once, then a 2-minute confirmation each week after. Here's the exact process.
Step 1 — Confirm your team's basic parameters
Before you contact any tiffin service, sort out three numbers:
- Team size. How many people will actually eat every day? Not "how many people in the office" — how many will commit to ordering. Start conservative.
- Frequency. Every weekday? Only Monday/Wednesday/Friday? Only Tuesday-Thursday? Pick a pattern that will actually stick.
- Delivery window. When does your team break for lunch? Confirm one 30-minute window (e.g., 12:30-1:00 PM). Tiffin services need consistency.
Step 2 — Message your tiffin service with team preferences
A good first WhatsApp message to us at 0324-7619376 looks like this:
"Hi Khaas Tiffin — we're a 6-person office in DHA Phase 5 (Y Block area). Looking for lunch Monday to Friday, delivery around 12:45 PM. Two of us are vegetarian. Can you share a sample weekly menu?"
That's it. Everything after this is refinement.
Step 3 — Pick your dishes for week one
Look through our full menu and pick 5 dishes for Mon-Fri. A balanced starter week might be:
- Mon — Chicken Karahi
- Tue — Daal Chawal
- Wed — Chicken Biryani
- Thu — Sabzi
- Fri — Chicken Handi
Vary the roster in week two based on what your team liked.
Step 4 — Confirm delivery and payment on Friday for the following week
We work on a Friday-locks-Monday basis. Confirm next week's menu and person count on Friday evening. Payment settles weekly — either at delivery on Friday for the completed week, or a running weekly invoice via bank transfer.
Step 5 — Set one "menu manager" in your team
One person handles all WhatsApp coordination with us. They know who's off, who's out of office, who wants extras. Rotating this weekly causes confusion — pick one person and stick with them.
The two most common mistakes to avoid
- Committing to more days than the team will actually order. Better to start 3 days a week and expand than promise 5 and cancel half.
- Not doing a formal 4-week review. After a month, ask your team explicitly what to keep, what to drop, what to try. Rosters improve dramatically with real feedback.
Ready to start?
WhatsApp us at 0324-7619376 with your team size, office area, and delivery window. We'll take it from there.
